Office Coordinator

Edenspiekermann Los Angeles

Edenspiekermann is a global design firm operating at the intersection of digital, branding and content. We build websites and apps from front to back-end for awesome brands like Red Bull, FontShop and The Economist. We’re looking for a skilled Office Coordinator to undertake a variety of day-to-day office and administrative tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities. If you’re interested, read on!

About this role

Full-time role on-site at our office in downtown LA

What you can expect

  • Support our Director of Operations with various administrative tasks (redirecting calls, distributing correspondence, scheduling meetings, booking travel, filing, scanning, organizing, occasional errands, assist with planning company & team events, etc.)
  • Greet and assist visitors when they arrive at the office
  • Perform daily bookkeeping activities and update the accounting systems
  • Assist with employee and subcontractor onboarding
  • Monitor grocery and office supply inventories and place weekly orders
  • Own office management tasks to ensure it’s running efficiently and the teams have what they need

Requirements

  • Proven experience as an office coordinator or in a similar role
  • Knowledge of basic bookkeeping principles, office management practices and procedures
  • Excellent communication and interpersonal skills
  • Organized with the ability to prioritize and multi-task
  • Skilled and resourceful problem solver
  • Light housekeeping duties to ensure a welcoming and clean environment (washing a few dishes, tidying the office before client meetings, dusting, etc.)
  • Effective gatekeeper and enforcer

Nice-to-haves

  • Forward looking and takes the initiative to prepare for upcoming meetings, events and deadlines
  • Experience with Google G Suite, Quickbooks Online, Microsoft Office (especially Excel) and project/task management applications
  • Meticulous attention to detail

Only applicants eligible to work in the US will be considered. And no recruiters, please!  

We’re looking forward to hearing from you!

Apply now